You’re probably already accustomed to finding all sorts of relevant examples on examples.net. You should know that our goal is to find rare topics as well as more common ones to give examples about and that our database becomes more and more extensive every day. Different types of letters seems to be a subject of high interest for many of the examples.net visitors, that is why this article will focus on another type of letter: the condolence letter. Apparently quite similar to the sympathy letter, the condolence letter is, nevertheless quite different: while a sympathy letter expresses sympathy for various reasons and in different contexts, including business contexts, a condolence letter expresses he specific sorrow caused by the passing away of someone one knows and appreciates.
Timing is very important when it comes to sympathy letters: it’s best if you write and send them as soon as you hear the sad news. Condolence letters are particularly difficult to write because it is advisable to use simple, sincere words and to find that particular tone of voice you would normally use with the recipient. It understandable that you want to express your own grief, but try not to write too long condolence letters and also remember not to make them about yourself. The purpose of condolence letters is to try to offer some comfort to someone who has lost a dear, close person. You may find it appropriate to hand write the condolence letter rather than type them. It adds a personal touch to any condolence letters..
Also, try to keep in mind the seven things which should always be included in a condolence letter. First of all, mention the sad news and write the name of the deceased person. Briefly express your regret. Maybe you’ll want to write two words about how you heard the news, but don’t start writing a short story. Secondly, express your sympathy for the recipient. Try not to use words you wouldn’t normally use when talking to them, otherwise you’ll come across as phony.
The third and the fourth short paragraphs of condolence letters should concern the deceased: mention the qualities you appreciated them for, mention a nice event you were both part of, try to express why and how you were friends. Do not go into intimate details that the grieving person would not want to hear. Put yourself in their position for one second and you’ll instantly know what’s not appropriate. Next, mention the recipient’s good qualities and your trust in their strength.
After all, condolence letters are meant to make recipients feel better. Offer some help and if you don’t know how you could help, ask what they need. Make sure it is a specific offer, otherwise they’ll think these are just words. Try to end your condolence letters with a sincere wish. The purpose is to comfort and maybe to give some hope.